CAP advising
General information
[general information about CAP to be added]
CAP mentoring needs to be logged on SAIS.
CAP records are to be entered ONLY for BBA students, not for graduate students.
CAP Advising Dashboard
Prof. Kushal Sharma created an at-a-glance student data dashboard to assist with CAP advising.
The dashboard provides record of all of the courses a student has taken and their overall academic standing. Having a clear understanding of each advisee's progress allows you as a mentor to provide the most relevant advice possible.
In order to view the dashboard, you need to be logged in to your faculty Google account. If you are still not able to view the dashboard, please contact Daniel Corks (danielcorks@solbridge.ac.kr) to request access.
See below for an overview of how to use the Dashboard.
Linked above are three copies of the dashboard. Each copy is identical. If you want to access the Dashboard but you notice that another professor is using it, you can open up one of the other copies.
Alternatively, before you have a meeting with an advisee, you can access the Dashboard and take a screenshot (or use the print option and save as a PDF).
Summary worksheet
On the Summary worksheet, you can see a list of your mentees.
Dashboard worksheet
The Dashboard worksheet provides an overview of each mentee's academic progress.
Completed courses, grades and credits, by semester and by core vs. non-core
Achieving credits, and progress towards completing core requirements and specialization requirements
Open House Week
SolBridge runs an "Open House Week" in the third or fourth week of each regular semester. During this week, all section advisors, track advisors, specialization coordinators and graduate program directors and encouraged to arrange meetings with their advisees.
Mail Merge tools
Sending a group email to all of your advisees can be a little impersonal. Mail Merge tools can help you send individualized emails and also track if your receivers opened the email, if they clicked on any links within the email (such as a meeting scheduler link you provide), etc. (Sample screenshot included)
If you're interested in using one, then Yet Another Mail Merge is worth checking out to learn the basics of how they work. (As a freemium tool, it is limited to 50 emails per day.) A slightly more complicated but entirely free option is available from Google.
Many thanks to Prof. Edwin Sanusi for the suggestion.
CAP advisee - leave of absence or leaving school
If one of your CAP advisees wishes to take a leave of absence (LOA) or drop out, please ask them to contact the Academic Affairs (AA) team first. The AA team will guide the students and explain the process to them.
Process for leave of absence or dropping out
For your information, an outline of this process is here:
Step 1: Meet the CAP advisor (you)
Step 2: Meet the Academic Advisor (Prof. Ines Mzali)
Step 3: Meet the Counselor
Step 4: Meet the Program Director and/or the Dean
Your responsibility as CAP advisor
For students requesting a leave of absence:
Ask for the main reason why they want to apply for LOA
Fill out a detailed counseling log with relevant information
E.g.: About the situation the student is currently facing
For students who want to drop out:
Ask for the main reason why they want to drop out
Ask about their plan after dropping out
Specifically, if a student plans to transfer to another school, ask if they will transfer to a Korean university or go abroad.
This information is needed for the annual report to the Korean education administration
Fill out a detailed counseling log with relevant information
E.g.: About the situation the student is currently facing
Please Note
The process is sequential. The meeting with you must happen first before any of the other meetings can take place.
The dean will have the final say in approving the requests. At the final step of the dean's review, insufficient documentation (such as a sparse consultation log) can result if the process needing to be restarted.
Often, these applications from students are time sensitive. Please treat requests for leave of absence or dropping out with high importance and urgency.